تعلن وكالة الغوث - الانــــروا - حــــاجتها وظـــــائف اداريـــة شــــــاغرة بـــــــــراتب اســـــاسي 770 دينار اردني

Vacancy Announcement

Personal Assistant to Director, Grade 13/ LDC

HQ Amman 

Vacancy Announcement Number 19-AR-AM-20

Deadline for Applications 26 March 2019

Contract Status

Duration

Option One:

Fixed-Term Appointment for (applies to internal

candidates on Fixed-Term contract only)

3 years including 1 year probation period, with the

possibility of further extension, subject to the availability

of funds, satisfactory performance and continuing need.

Contract Status

Duration

Option Two:

Limited Duration Contract (applies to external

candidates and internal candidates on LDC)

1 year, renewable; Appointment subject to funding

confirmation.

Department Infrastructure and Camp Improvement

UNRWA is committed to achieving gender parity at all levels of staffing under the current

UN-wide gender agenda and strongly encourages applications from qualified women.

UNRWA welcomes applications from qualified candidates with disabilities.

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working

across five areas of operation, is looking for highly committed professionals wishing to make a

change.

The right to adequate housing for every Palestine refugee

Of the some 5 million Palestine refugees registered with our Agency, roughly one third live in 58

recognized refugee camps in Jordan, Lebanon, Syria, the West Bank and Gaza Strip.

Over the years, these camps have transformed from temporary 'tent cities' into hyper-congested

masses of multi-storey buildings with narrow alleys. The camps are considered to be among the

densest urban environments in the world, but because camp structures were built for temporary 

use, over the decades the buildings have become overcrowded, critically substandard and in many

cases life-threatening. Launched in 2007 to address the deteriorating environments of the camps,

the Infrastructure and Camp Improvement Programme (ICIP) adopts an integrated,

comprehensive, participatory and community-driven improvement of the built environment of

Palestine refugee camps.

Do you want to make a lasting difference?

If you are passionate about making a lasting difference for Palestine refugees we would like to hear

from you.

The main responsibilities include:

 Maintaining efficient organization of the Director’s office including handling his/her schedule,

attendance records, files, duty and private plans, screening and prioritizing visitors and

telephone callers, setting up meetings and interviews;

 Arranging supervisor’s frequent missions, travel arrangement, briefing folders, visas and hotel

reservations; providing long distance administrative support during his/her travel updating

him/her on matters requiring immediate attention;

 Controlling and prioritizing a heavy inflow and outflow of documentation exercising primary

check on their accuracy and completeness before submitting them to his/her supervisor;

 Receiving, screening, logging and routing correspondence; researching and attaching

necessary background information and maintaining follow up system for pending matters

ensuring timely follow up of all tasks assigned by the supervisor, bringing urgent and pending

matters to supervisor’s attention, and producing follow up reports;

 Following up actively on all instructions and decisions made by the Director to the Division

Chiefs and Section Heads within the department or in the Field to make sure that the assigned

tasks by the Director are accomplished within deadlines;

 Distributing special assignments to secretaries of the Departments, as required, proof-reading

and clearing correspondence originated by the Department staff and forwarding them for the

Director’s signature;

 Preparing a schedule for supervisor’s visitors from inside and outside the Agency and

facilitating their mission in coordination with the Director and/or with concerned

departments/programmes, liaising with government authorities, embassies and other UN

organizations;

 Attending supervisor’s meetings, preparing minutes and/or summaries of meetings and

undertaking and monitoring follow-up actions, when required;

 Drafting correspondence of administrative nature and preparing regular and periodic

operational reports;

 Coordinating with Budget Division on issues relating to budget, preparing special service

agreement contracts and temporary assistance requests.

Conditions of service

Option One: Fixed Term Appointment, Grade 13

Monthly basic salary JD 773.50. Other benefits include monthly Provident Fund contribution (15%

of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and

dependency allowance (if applicable).

Option Two: Limited Duration Contract (LDC- Band E)

Monthly basic salary starting from JD 816.50 depending on the professional knowledge and

experience. Other benefits include compulsory medical insurance, 30 days of annual leave pro-rated

to the duration of the contract where less than one year, and family allowance (if applicable).

To qualify for this position, you will need:

Education A university degree from an accredited educational institution in business

administration, public relations or a relevant area;

Office business training;

Who we are

For almost 70 years, the United Nations Relief and Works Agency for Palestine (UNRWA) has

been working on the ground in five fields of operations in Jordan, Lebanon, Syria, West Bank

and the Gaza Strip providing direct assistance and protection for some 5 million Palestine

refugees in the Middle East. UNRWA is mandated by the UN General Assembly to provide this

assistance and its mission is to help Palestine refugees achieve their full potential in human

development until there is a just and lasting solution for their plight. UNRWA restores safety,

dignity and hope to millions who have been uprooted by conflict with services encompassing

education, health care, relief and social services, camp infrastructure and improvement,

microfinance and emergency assistance.

For more details on UNRWA, please visit: https://www.unrwa.org/

Work

experience

Three years of relevant experience, preferably in administration, human

resources and/or office management;

Excellent knowledge in computer utilities such as word processing, spread

sheets, database and power point.

Language(s) Excellent command of written and spoken English and Arabic.

Desirable qualifications:

 Knowledge of the Agency’s rules and regulations;

 Knowledge of other UN languages;

 Prior experience with other United Nations Organizations.

You will also need to demonstrate the following competencies:

 Demonstrating skills in team work;

 Flexibility and willingness to learn new skills through knowledge of modern office procedures;

 Precision at work specifically in proof reading; careful with details;

 Ability to research and summarize background material;

 Excellent organizational skills;

 Ability to follow up on issues actively;

 Sound judgment on importance/priority/confidentiality of issues.

For guidance on how to prepare for competency-based interviews:

https://careers.un.org/lbw/home.aspx?viewtype=AYI

How to apply

Applicants are required to register at http://jobs.unrwa.org by creating a personal profile and

completing an UNRWA Personal History Form. Please note that UNRWA only accepts

degrees from accredited educational institutions. Only applications received through

http://jobs.unrwa.org will be considered. Due to the large number of applications received,

only applicants short-listed for interview will be contacted via e-mail only. Please ensure

that the e-mail address indicated in your Personal History Profile is accurate.

The United Nations does not charge fees at any stage of the recruitment process

(application, testing, interviewing, etc). The United Nations does not concern itself with

information related to bank accounts.

General Information

This vacancy notice is open to internal and external candidates. As an Area post,

preference will be given to local candidates already based in the duty station of

the post.

UNRWA is a United Nations organization whose staff are expected to uphold the highest

standards of integrity, neutrality and impartiality. This includes respect for human rights,

for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff

are expected to uphold these values at all times, both at work and outside. Only persons

who fully and unconditionally commit to these values should consider applying for UNRWA

jobs. UNRWA is a non- smoking work environment.

The Agency reserves the right not to make an appointment, to make an appointment at a

lower grade, or to make an appointment with a modified job description.

On appointment, all individuals will be asked to sign a self attestation, confirming that they

have not committed, been convicted of, or prosecuted for, any criminal offence and that

they have not been involved, by act or omission, in the commission of any violation of

international human rights law or international humanitarian law.

Date of issue: 13 March 2019/ RJ

Jobs مارس 13, 2019 Komentar

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