تعلن منظمة World Vision International - Jordan في عمان - الاردن عن حاجتها الى :
* Administrative Assistant
World Vision International - Jordan:
Join
and be part of a global relief, development and advocacy NGO, dedicated
to work with children, families & communities to overcome poverty
and injustice. World Vision International was established in 1950 &
operates in nearly 100 countries worldwide.
World
Vision is committed to the protection of children and we do not employ
people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where
possible.
Position Title: Administrative Assistant
PURPOSE OF POSITION
To
provide a wide range of administrative support services to the
Administration department. To maintain efficient administration systems
and procedures, with particular emphasis on filing and tracking of
documentation as well as assets tracking.
MAJOR RESPONSIBILITIES
Office Management:
- Provide administrative and secretarial support
- Develop, set up, and document office secretarial systems related to: filing of documents, records management, communications (telephone, fax, and correspondence), supplies management, and basic office services
- Receive, screen, and process mail, fax, and other incoming and outgoing communications; ensuring that confidential matters are handled properly.
- Assist the line manager in preparing documentation, orders, letters, etc.
- Provide support to the relevant stakeholders in all kinds of administrative tasks, including follow up and organizing of different meetings and maintaining the agenda with relevant reminders in close collaboration with the line manager
- Provide support and facilitate the team building activities as requested in close collaboration with the line manager
- Provide verbal and written translation services to staff as needed.
- Ensure all documentation is appropriately filed according to WV standards.
- Ensure that stationery is ordered on a timely basis and available at all times.
- Ensure that office supplies are ordered and available always.
- Ensure that diskettes, printer cartridges, fax rolls/cartridges and photocopier toners are available always in cooperation with the IT assistant.
- Follow up and settle all utilities, landlines and internet invoices for office and apartments and team houses.
- Ensure WV team houses are kept clean and ready to receive visitors.
- Follow up on maintenance requirement for office and team houses/apartments.
- Have a driving license, and able to drive within Amman.
- Perform any other relevant duties as required by the Line Manager.
- Prepare all the necessary PRFs / Payment requests for the Support Services Department.
- Prepare and following up on contracts in terms of payments, annexes and the related service contracts.
- Keeping back up keys for the offices and apartments.
- Responsible for the Department petty cash.
- Follow up on all the tracking sheets: office, supplies, cleaning materials, etc
Managing Logistics Arrangements
- Hotel bookings and ticketing requirements.
- Keep up to date visitor tracking sheet and staff travel tracking sheet and hotel tracking sheets, visitor phones tracking sheet.
- Arrange Airport pickups/drop offs for all staff and WV visitors
- Manage the monthly payments for the office / apartments and team houses expenses, such as utilities invoices, janitorial, Orange and others
KNOWLEDGE, SKILLS AND ABILITIES
- Certificate in Secretarial studies or Administration.
- University/college degree recognized in Higher Education or equivalent is regarded
- Minimum of 3 years’ experience in a similar position
- Knowledge of office management systems and procedures
- Proven admin or assistant experience
- Must have computer aptitude and experience with word processing, database management, and spreadsheet software.
- Good organizational skills; ability to manage and prioritize tasks.
- Cross-cultural sensitivity.
- Must have good attention to detail.
- Good interpersonal skills.
- Adaptability and flexibility.
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Fluency in English, both verbal and written is essential.
- Ability to deal with matters of strict confidentiality
If
you are Jordanian and meet our requirements, please submit your resume
with a covering letter via below website, only applications submitted
via our website are accepted
https://careers.wvi.org/jobs/administrative-services/administrative-assistant/12299
* Program Officer
World Vision International - Jordan:
Join
and be part of a global relief, development and advocacy NGO, dedicated
to work with children, families & communities to overcome poverty
and injustice. World Vision International was established in 1950 &
operates in nearly 100 countries worldwide.
World
Vision is committed to the protection of children and we do not employ
people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where
possible.
Position: Program Officer
PURPOSE OF POSITION
The
World Vision Syria Country Office, based in Jordan/Amman is seeking a
qualified and highly motivated Program Officer to support the Grant
Acquisition and Management team. Under the lead of the Senior Program
Officer/ GAM Manager the PO will support in the planning funding,
implementation, evaluation and reporting of respective program
operations. This PO position will focus heavily on proposal coordination
and design, as well as ensuring regular project reporting and donor
compliance. It will also include donor/SO/partner engagement and
information management.
MAJOR RESPONSIBILITIES
Grants Acquisition
- Coordinate project design, implementation, and evaluation with all relevant staff, using the defined processes.
- Develop concept papers and prepare proposals to major donors, in coordination with technical specialists, finance and procurement staff and SOs.
- Monitor funding status for each sector of the program to identify possible funding gaps and ensure smooth transitions from one grant to the next.
- Obtain funding for program’s unfunded sections by identifying grants.
Grants Management
- Prepare monthly, annual and end-of-project narrative reports, newsletters, situational reports and other reports as necessary.
- Link with the operations and finance departments to ensure the compiling/collating of major donor management reports.
- Monitor program's progress ensuring goals and objectives are achieved and non-financial grant requirements are adhered to.
- Ensure that program implementation is in line with the principles of the Red Cross Code of Conduct, SPHERE standards and relevant WV internal standards and policies.
- Provide program update to key WV support offices and the regional office.
- Support Grant Managers and DME to implement technical and managerial evaluations as required.
Partnership & External Relations
- Develop and maintain strong relationships and information sharing with Support Office representatives.
- Participate in joint agency assessments, task-force teams, workshops, clusters, etc.
- Support the programs team to identify potential partners to work with and through in projects.
- Ensure alignment with WV’s established external engagement, GAM, partnering steps, and response strategies.
- Assist the Response Manager and Programme Manager with representation of WV and networking with NGOs and local donor delegations.
Information Management
- Implement and regularly update pre-identified Management information systems incl., Sitreps beneficiary reporting, etc.
- Update and maintain HORIZON database
- Proactively gather information from relevant cluster partners, UN agencies and other organisations which may be of use world vision for informing decisions
- Provide information management services to support population data management activities including population estimation, information flows from established systems, movement tracking, standard-setting/promotion and dissemination.
Strategy Development & Other Assist
in annual operating plan preparation including: design, needs
assessment, proposal writing, marketing, evaluation and reporting.
Other Responsibilities
HEA
Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented
Security Measures
· Be familiar with WV security plan
· Follow security policies, rules, procedures and instructions
· Follow WVI policies for prog/proj security management
· Represent WV in an appropriate and professional manner
· Contribute to a healthy team spirit and team work
· Adhere to WV Child Protection policy and standards and stay committed to WV vision statement and core values;
· Perform other relevant tasks assigned by the direct supervisor;
KNOWLEDGE, SKILLS AND ABILITIES
· Bachelor’s degree in Social Sciences, International Development, International Relations or related field.
· Master’s degree in Social Sciences, International Development, International Relations or related field. (Preferred)
· Experience in large scale humanitarian emergencies
· Understanding of project design and proposal writing.
· Basic understanding of the workings of major donors, such as USAID, UN, CIDA, Aus Aid etc.
· Good understanding of World Vision and Sphere relief standards, as well as the Red Cross and NGO Code of Conduct.
· Strong capacity building and facilitation skills
· Ability to complete tasks in a timely manner.
· Ability to pursue thoroughness and appropriate attention to detail.
· Ability to express self clearly in all forms of writing.
· Ability to identify gaps, trends, priorities and key issues.
· Ability to describe key aspects and issues of relief, development and advocacy.
· Ability to maintain strong links with major NGO’s, donors and government agencies.
· Ability to explain WV’s work in relation to issues of poverty, power, justice and peace.
· Ability to respect and relate appropriately to people of other faiths.
· Ability to build and maintain strong relationships
· Ability to interpret and present information with influence and impact.
· Self-starter who can work independently under pressure
· Completed a recognized personal security course in the past 3 years
· Knowledge of WV’s field operations, either in the relief or development context.
· Cross-cultural sensitivity, flexible world view, emotional maturity and physical stamina
· Ability to manage work life and work without supervision
· Ability to work in and contribute to team building environment
·
Ability to maintain performance expectations in psychologically
stressful environments and physical hardship conditions with limited
resources
If
you are Jordanian and meet our requirements, please submit your resume
with a covering letter via below website, only applications submitted
via our website are accepted
https://careers.wvi.org/jobs/jordan/field-operations/program-officer/12300
مطلوب موظفين اداريين اردنيي الجنسية للعمل لدى منظمة الرؤية الدولية العالمية في الاردن
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